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Best Practices

Follow these recommendations to get the most out of Technified while keeping your server secure and well-organized.

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Security

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Protect Administrative Access

Only give “Administrator” to trusted team members. These permissions grant full access to Technified’s dashboard and settings.
Position Technified’s bot role correctly:
  • Above all roles it needs to manage
  • Below only trusted admin/owner roles
  • This prevents lower roles from assigning higher roles
In Command Permissions:
  • /config, /binding → Administrators Only
  • /force_sync → Staff minimum
  • /verify, /sync → Everyone
  • Never share Roblox Open Cloud API keys publicly
  • Store them in secure locations (password managers)
  • Regenerate immediately if compromised
  • Use separate keys for test/production
  • Check Discord’s audit log regularly
  • Review Roblox group audit logs for Group Binds
  • Look for unauthorized changes
  • Set up log channels in Dashboard

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Organization

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Server Structure

Good:
  • @Unverified,@Verified, @Member, @Moderator, @Admin
Avoid:
  • @Role1, @Staff2, @RandomName
Clear names make bindings easier to understand and troubleshoot.
If possible, use similar naming and hierarchy in both Discord and Roblox:Roblox Group:
  • Rank 50: Member
  • Rank 100: Moderator
  • Rank 200: Admin
Discord Roles:
  • @Member (from rank 50)
  • @Moderator (from rank 100)
  • @Admin (from rank 200)
Makes the system intuitive.
Keep notes on:
  • Which bindings you created and why
  • Priority system logic
  • Special cases or exceptions
  • API keys and their purposes
  • Staff permission structure
Store in a private channel or external document.
Set up a dedicated channel:
  • Only @Unverified can see it
  • Instructions on how to use /verify
  • Link to troubleshooting
  • Support contact info
Guides new members through the process.

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Role Binding Strategy

Before setting up bindings, decide:
  • What Roblox ranks should map to what Discord roles
  • Whether to use overlapping or exclusive ranges
  • How to handle multiple groups
  • Priority system if using Group Binds
Sketch it out first!
Simple approach:
Rank 1-49   → @Guest
Rank 50-99  → @Member
Rank 100-255 → @Staff
Each user gets exactly one role. Easy to understand.
Cumulative approach:
Rank 1-255   → @Verified (everyone)
Rank 50-255  → @Member (+ base access)
Rank 100-255 → @Staff (+ mod perms)
Staff get all lower roles too. Good for permission inheritance.
When setting Group Bind priorities:
Priority 5:  Junior Staff
Priority 10: Moderators
Priority 15: Senior Staff
Priority 20: Admins
Gaps let you insert new tiers later without renumbering everything.
Before going live:
  1. Create test Discord + Roblox accounts
  2. Set up bindings
  3. Test verification and role assignment
  4. Verify everything works
  5. Then deploy to main server

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Performance

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Optimization Tips

Too many:
  • 20+ bindings for one server
  • Separate binding for every rank
  • Overly complex setup
Just right:
  • 5-15 bindings per server
  • Ranges instead of individual ranks
  • Simple, understandable structure
More bindings = slower sync times.
Instead of:
Rank 50 → @Member50
Rank 51 → @Member51
Rank 52 → @Member52
...
Do:
Rank 50-99 → @Members
Much more efficient!
In Roblox Tracker config:
  • Don’t log every tiny action
  • Use batch logging when possible
  • Set reasonable heartbeat interval (300s default is good)
  • Cache staff status (already done automatically)

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Member Experience

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Onboarding

In your welcome channel:
Welcome to [Server Name]!

To get full access:
1. Type `/verify` in this channel
2. Click the link and authorize
3. You'll get roles automatically!

Need help? Ask in #support
Clear instructions = less support requests.
Unverified users:
  • Can see: #welcome, #verify, #rules
  • Cannot see: Main channels
Verified users:
  • Can see: Everything
Motivates verification!
Enable “Update Nickname on Verification” in General Settings.Makes it easy to:
  • Identify members by Roblox name
  • See who someone is in-game
  • Moderate effectively
Create:
  • #verification-help
  • #role-issues
  • Support ticket system
Let members get help easily.

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Dos and Don’ts

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Do ✅

  • Document your setup
  • Test changes before deploying
  • Use clear, descriptive names
  • Keep security tight
  • Monitor logs regularly
  • Provide member support
  • Review settings periodically

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Don’t ❌

  • Share API keys publicly
  • Grant admin access to everyone
  • Create dozens of redundant bindings
  • Skip testing new configurations
  • Ignore security best practices
  • Leave default/unclear role names
  • Forget to rotate API keys

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Quick Checklist

Use this checklist when setting up a new server:
  • Bot invited with proper permissions
  • General settings configured
  • Verified/Unverified roles created
  • Role bindings set up
  • Command permissions configured
  • Verification channel created with instructions
  • Staff roles configured (if using tracking)
  • Log channel set up
  • Tested with alt account
  • Documentation created
  • Team trained on system

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Next Steps

Getting Started

Set up your server from scratch

Security Tips

Common security issues

Troubleshooting

Fix common problems

Commands

Full command reference
Follow these best practices, and you’ll have a smooth, secure, well-organized server that’s easy to manage.